Submit your Certificate of Immunization, COVID-19 vaccination, and supporting documentation on time to avoid a hold on your registration! Submitting vaccine records via the Student Health Web Portal is preferred.Deadlinesare listed below. If you need further assistance, please call (804) 827-8047.
If you receive an error message when logging into the Portal, please allow up to 1-3 business days after accepting your offer of admission to log in. Student Health receives your information from Records and Registration, so you need to be assigned a V# and eID and password to access your VCU Student Health Web Portal.
Most error messages are due to improper format and size. Please ensure your file is in PDF or JPEG format and no more than 5 MB in size.
2. If you are submitting your Certificate of Immunization, COVID-19 vaccine, or Influenza vaccine, click on the "You have pending forms" link or the "My Forms" tab at the top of the webpage.
Select the correct form: "VCU Certificate of Immunization Form", "COVID-19 Vaccine Documentation Form", or "Influenza Form".
At the end of the form, click on the "Select File" button to upload a copy of your vaccine record. Please only upload files in PDF or JPEG formats, up to 5 MB in size. If you have more than one file to upload, click "Select File" again as needed.
After uploading your supporting documentation, press "Submit" to sign the form.
Online forms submitted without uploaded documentation will be considered incomplete, resulting in a possible hold on your account.
3. If you have already submitted your Certificate of Immunization and need to update your record with additional vaccines (other than COVID-19 or Influenza vaccines), no other online forms need to be completed. You will only need to upload a copy of the vaccine record. Examples include updated vaccines for Tetanus, Hepatitis B, etc.
Go directly to the "Document Upload" tab at the top of the screen.
Choose "Immunization Vaccine Documentation" under Document Type.
Click on the "Browse" button to upload the desired file. Please only submit PDF or JPEG files up to 5 MB in size.
4. Please allow up to 15 business days for your records to be updated. Deadlinesfor submitting vaccines are listed below.
Please do not submit records multiple times.
Student Health will send you a secure message through the Portal if there is an issue with your submission. Please do not ignore these messages.
You can check the status of your submission in the Web Portal under the "My Profile" tab. If your vaccine is listed under "Immun. History", then your documentation has been processed.
If you received vaccines at Student Health or a Student Health vaccination event, you do not need to submit documentation as it is already in our system.
If your vaccine was through VCU Health Systems (or any other outside facility), you will need to submit documentation to Student Health.
Do You Have The Right Form?
When submitting your Certificate of Immunization, be sure to complete the correct form. Completing the wrong form may lead to unnecessary testing and fees:
Documentation of flu vaccine must be submitted by December 1 or your program's deadline, whichever comes first. If your program starts in January, please submit your current flu vaccine as soon as possible or you may be excluded from clinical settings.
If you receive your flu vaccine through Student Health, you do not need to submit documentation as it is already in our system.